Spring 2024 Registration Information

Office of the University Registrar

University Registrar: Kimberly A. Barber; Associate Registrars: Jeremy Johnson, Robin Queen, Taylor Gomez

Location: A3900 University Center; phone: (850) 644-1050; e-mail: registrar@fsu.edu; Web: https://registrar.fsu.edu

The Office of the University Registrar is the official custodian of permanent academic records of all past and currently enrolled students at Florida State University. It is responsible for assisting departments and students with registration activities; maintaining student and departmental records for the term in progress; posting FSU credit, transfer credit, and grade changes; preparing FSU transcripts; scheduling academic space; maintaining and updating curricula; certifying eligibility to receive credit for Credit by Examination; certifying attendance for loan purposes; implementing and monitoring academic regulations; certifying eligibility to graduate; and providing services and information to students, faculty, and administration. Reports and certifications of attendance and grade point average are made to governmental agencies, such as the Veterans’ Administration, with the student’s permission.

Students should consult this office with questions concerning registration, locations and meeting times of courses, errors in registration records, dropping and adding courses, cancellation of registration, grade problems, application for graduation, and degree or enrollment verification.

All changes in permanent and local addresses, name, social security number, and residency should be made online or reported to this office immediately.

Persons with Disabilities. Any student in need of specific services and reasonable accommodations should contact the Office of Accessibility Services, 108 Student Services Building, (850) 644-9566, or visit https://dsst.fsu.edu/oas/.

Prior to Registration

Establish your FSU identity by activating your FSUID and obtaining your FSUCard (https://fsucard.fsu.edu/your-fsucard) before preparing for registration. For further details, see the “Types of FSU Identification and Contact Information” section of this chapter below.
Log into http://my.fsu.edu to check for any checklists, stops, or holds. Be sure to click through the details of each hold to review the contact information and instructions provided there. Contact your departmental office for any clearances or class authorizations you may need.
Prior to registration, all undergraduate students are expected to access their Academic Requirements Report or Schedule Planner’s “Undergraduate Degree Progress” tool to review any remaining degree and major requirements.
Health compliance requirements are found at https://uhs.fsu.edu. The student’s immunization record may be used to show proof of immunizations. Students may also turn in records from their health care provider. Students under the age of 18 must have a parent’s or guardian’s signature on the student immunization record authorizing care at the Wellness Center before the student can be treated. Health insurance compliance can only be completed online at http://studentinsurance.fsu.edu. Healthcare Compliance gives step-by-step instructions for completing this requirement.

Academic Advisement and Registration Responsibility

All degree-seeking students are expected to participate in academic advising before registering for classes each semester. Students should check their FSU email regularly, as that is the main mode of communication advisors use to contact their students.

Students are responsible for meeting prerequisites and co-requisites for each course in which they are enrolled. Students who do not meet course prerequisites and co-requisites may be dropped by the academic department. Students are also responsible for any changes made to their schedule without an advisor’s approval through the drop/add process. All permits such as underloads, overloads (see the “Student Course Load” section of this chapter), graduate class requests while an undergraduate, DIS, modified credit, and S/U grading should be discussed with an academic advisor. All such permits must then be approved by the student’s academic dean. The student is responsible for ensuring that the Office of the University Registrar has copies of these permits on file.

Students may attend and receive credit only for those classes in which they are properly registered. Likewise, students will be held responsible for every class for which they register unless they officially drop the class or cancel registration.

Those students who register during late registration (normally the first four days of classes) will be assessed a $100.00 late registration fee.

Required Preparatory Classes

First-year students who have a score on the SAT or ACT that falls within the ranges below will be required to enroll in supplementary instruction for English Composition, Reading, and/or Mathematics during their first term of enrollment (unless they pass an on-campus skills test). Students must earn a satisfactory grade in their preparatory coursework to move on to taking General Education courses in these areas without supplemental support.

Test	Scores	Placement
SAT Writing ACT English	0–490 0–17	ENC 1905
SAT Critical Reading ACT Reading	0–490 0–19	REA 1905
SAT Mathematics ACT Mathematics	0–480 0–19	MAT 1033 or MGF 1106/1107 with support lab

Second Majors and Academic Regulations

Students pursuing a second, or additional, major should be aware that the primary major only determines the selection of the student’s academic dean for the purposes of academic regulations at Florida State University. That is, rules regarding student dismissal, reinstatement, and all general academic qualifications at the University are governed and enforced by the primary major and that major’s corresponding academic dean. Conflicts between primary and secondary major policies shall in all cases be resolved in favor of the primary major. Second major academic deans shall only be concerned with the student’s completion of all requirements, prerequisites, etc., for that second major.

Students pursuing two or more majors are advised that the degree earned, posted on the transcript, and appearing on the diploma will be the official degree name associated with the primary major. Major name(s) are not printed on diplomas and only appear on the academic transcript. When declaring a second major, students should consult with their academic advisor to determine which major is primary as this will determine the academic dean, the degree requirements that must be satisfied, and the degree name that will appear on the diploma.

Dual degrees and double majors must be declared by the end of the semester in which students will earn 90 cumulative credit hours toward their degree program at Florida State University.

In special circumstances, students may petition their primary academic dean for an exception. Petitions should document the students plan to graduate within four years at Florida State University. Special consideration will be given to consider accelerated credit earned while in high school. If a dual degree or double major is declared but not completed, students will not be eligible for a refund of excess credit charges accrued while working on their dual degree or double major.

Approval of Directed Individual Study Courses

Students may enroll in courses directed by an instructor for individual study of a particular area. Individual academic departments or programs determine directed individual study policies for students taking directed individual study courses in that department or program. The directed individual study course title must be approved in writing by the instructor offering the course and the departmental chair, or representative, and is posted on the student’s record.

Guidelines for Field Placement Fitness

These guidelines apply to all student field-placements, including internships, practicum experiences, and student teaching. The University has the authority to determine both the fitness of its students to be placed in field placements and the suitability of particular field placement sites. The academic judgment of qualified faculty, on issues relevant to the professional requirements of a given field, is critical to this process.

Students may either be denied a field placement or removed from a placement on the basis of the academic judgment of qualified faculty. Students have the right to be informed of the academic and non-academic requirements for obtaining a field placement early in their majors. They also have the right, except in emergency cases, to receive notice of their deficiencies and an opportunity to correct those deficiencies prior to a final decision. Students should consult the information provided by each specific college, department, or academic program of interest for more detailed information.

Health Requirements

Health Insurance

All new, full-time students at Florida State University must show proof of health insurance coverage before they will be permitted to register for classes. Additionally, all non-United States citizens in F or J status, regardless of their credit load, are required to show proof of health insurance as a condition of their admission to the University. You may purchase or waive insurance through the student-insurance website at http://studentinsurance.fsu.edu.

The insurance waiver, when successfully completed, will clear the student for three terms.

If you will not be enrolling as a full-time domestic student, request a credit-hour underload each semester by either calling the Health Compliance Office at (850) 644-3608 or sending an e-mail to healthcompliance@fsu.edu.

Students seeking degrees in majors where they are exposed to hazards associated with the major are required to carry health and accident insurance prior to registration every Fall. The Film School, College of Medicine, and College of Nursing have additional health insurance requirements for their students. Check with your department for any additional insurance requirements associated with your major.

Note: Do not purchase student health insurance just to be able to register for classes. The insurance purchase clears the student for the length of the coverage purchased. You can purchase insurance for annual coverage, for Fall term only, or for the Spring/Summer terms. No Spring-only coverage option is offered. Summer-only coverage is offered for students beginning at FSU during the Summer term.

Immunization

The State Board of Education requires all entering students born on or after 1/1/1957 to complete Florida State University’s Student Immunization Record and show documented proof of immunization against measles (rubeola), German measles (rubella), and mumps prior to registration.

College-age individuals living in residence halls, shared apartments, and other group housing are at an increased risk for developing meningococcal meningitis and hepatitis B—serious infections that can have devastating consequences. State of Florida law mandates that all University students be informed of the risks of infection. Students currently enrolled must either be vaccinated against meningococcal meningitis and hepatitis B or sign a waiver stating that they have declined to receive the vaccine.

All students are required to show proof of two MMRs, meningococcal meningitis, and hepatitis B vaccinations before they are permitted to register for classes. Information about these vaccinations may be obtained at University Health Services or online at https://studentinsurance.fsu.edu/ under the Immunization Requirements tab.

All students are required to complete and submit the Student Immunization Record to University Health Services before registration. Students born before 1/1/1957 must complete the form and decline the meningococcal meningitis and hepatitis B vaccines. The form with its specific instructions is available at http://studentinsurance.fsu.edu. Please call (850) 644-3608 if you need assistance.

Health Insurance Questions

Questions about basic health insurance coverage or purchasing school-sponsored health insurance can be addressed to the Health Compliance Office at (850) 644-3608. Questions about specific benefits included in the school-sponsored health insurance should be addressed directly to United HealthCare Student Resources, the University’s health insurance carrier, at (800) 767-0700. Billing questions for services rendered at University Health Services should be addressed to the billing office at (850) 644-1640. The plan brochures and summaries of coverage and benefits for the student health plans are posted on the United HealthCare website (http://uhcsr.com/fsu). The student health plan does not cover participation in intercollegiate athletics. Contact the FSU Athletics department at (850) 645-2700 for more information for insurance for athletes. The student health plan does cover cheerleaders and members of the Golden Girls as sports club members.

Students insured by other carriers should contact their carriers for policy limitations and special requirements.

Registration

During each academic term, an official registration window is established for all currently enrolled, degree-seeking students who expect to enroll for the following semester. Students registering for their first semester do so during their orientation. Please note that by registering, students accept both fee and grade liability. Students are advised to organize their materials and plan their schedule before attempting to register online. Class listings for an upcoming term will be available one-to-two weeks prior to the first enrollment appointment for that term. Students must contact the appropriate departmental office for any clearances or authorization needed. Individual instructors should be contacted for courses requiring instructor permission. It is important to take care of any academic or administrative hold (stop) before attempting to register.

Student Course Load

Florida State University regards 14- to 15-credit hours as a normal, full-time course load. Students who carry fewer than 12-credit hours are not considered to be full-time students. Students should also consider the University requirement to complete nine-credit hours during summer sessions when calculating their pace to degree completion. A student who maintains below a 12-credit hour course load will not graduate in four academic years unless a total of 24-credit hours is taken during summer sessions. (See Required Summer Attendance Policy below.)

A course load of more than 18-credit hours or less than 12-credit hours must be approved by the academic dean, and in no case may a student register for or receive credit for more than 21-credit hours. A student on academic probation must enroll for no fewer than 12-credit hours and no more than 15 letter-graded credit hours. Non-degree-seeking students are not required to obtain an underload permit.

International undergraduate students must enroll in at least 12-credit hours during each of the fall and spring semesters to maintain legal immigration status. An international student advisor may authorize a reduced course load in certain circumstances. Students who want to enroll in a reduced course load for a given term must submit a request for authorization to an advisor at the Center for Global Engagement before the end of the drop/add period for that semester. An unauthorized reduction in course load may result in serious immigration consequences. For a complete definition of the full course of study for immigration purposes, and to access the reduced course load information and request forms, please refer to https://cge.fsu.edu.

For graduate students, the minimum number of hours allowed is 12-credit hours per term and the maximum is 15-credit hours per term. See the Graduate Bulletin for policies regarding course loads for graduate students, international graduate students, and faculty members seeking an advanced degree.

Course/Credit Modification

Course credit may be modified downward with the approval of the chair of the department that is offering the course and the appropriate academic dean. No course may be modified upward. Any student wishing to modify credit may obtain the necessary forms in the Office of the University Registrar.

Permission for Undergraduate Students to
Register for Graduate Courses

A student of senior standing or an upper-division honors student may carry graduate courses for undergraduate credit provided the student: (1) has earned either a grade point average (GPA) of 3.0, “B,” or better; (2) carries a course load of no more than fifteen semester hours; and (3) has the advance approval of the college dean, the department chair, and the instructor offering the course. Prior to registration, students will be required to present the college and/or departmental approval to the Office of the University Registrar. Staff in the Registrar’s Office will complete the registration process for the student.

Students who wish to receive graduate credit for such coursework must obtain approval of the college dean, the department chair, and the instructor offering the course prior to registration for the graduate course. After approval, up to twelve semester hours may be counted toward a graduate degree at Florida State University, provided the course has not been counted toward a previous degree. Undergraduate students who have been approved to participate in the combined bachelor’s/master’s pathways may work with their academic advisors to designate up to twelve credit hours as “shared” hours. “Shared hours” may count toward the undergraduate degree and the approved master’s degree. Students must coordinate with an academic advisor to have their records updated to reflect approval to participate in a combined degree pathway.

The Registration Process

Ensure that you have completed all the items listed under the “Prior to Registration” section above.

Step 1: Prepare for Registration

If you are an undergraduate student, review your degree requirements using Schedule Planner’s “Undergraduate Degree Progress” tool. Contact your advisor if you have any questions about your requirements in Degree Progress. Students are also encouraged to use the “Schedule Assistant” tool. This tool allows you to find, view, and select from a variety of schedule options. Alternately, you use the Class Search feature, too. Information on how to use Undergraduate Degree Progress Schedule Assistant, and Class Search tools can be found in the “How-To Videos” tile of your FSU Student Homepage.
Consult the General Bulletin or Graduate Bulletin to check if a class requires a laboratory or has pre- or co-requisites that you must complete prior to enrolling in the class. The system does not check for these requirements; students are responsible for ensuring they have completed all the necessary labs/requisites before enrolling in classes with these requirements.
Search for alternate classes as well.
Make sure you have met the immunization- and health-insurance compliance requirements noted above.

Step 2: Register through the myFSU Portal

You can use the myFSU portal to register for, drop, or add classes at any time during the enrollment appointment assigned to you. Your enrollment appointment is determined by the number of credit hours you have earned toward graduation. You cannot register after the ending date of your assigned enrollment appointment.
Be prepared to request non-primetime class sections to complete your schedule. Be persistent; the effort you spend during registration will save you a great deal of time and effort during the drop/add period.
The system does not allow you to register for more than 18-credit hours. Your academic dean can provide overload authorization. To register for overload hours, you must go to the Office of the University Registrar.
The system allows you to register for an underload, but you still must obtain authorization from your academic dean. Remember, if you register for an underload as a domestic student, you may request exemption from the health-insurance requirement from the Health Compliance Office. Students enrolling for at least three-credit hours may purchase the student health insurance on a voluntary basis.

Step 3: Pay Tuition

Tuition must be paid by the posted deadline at https://studentbusiness.fsu.edu. Visit http://my.fsu.edu for account status and fee-payment options.

Stops to Registration

A student cannot register if they have not fulfilled all their academic and/or administrative requirements prior to the term. A stop may be placed on the student’s record if any of the following deficiencies exist:

academic dismissal
incomplete admissions documents
fiscal deficiency
failure to process readmission papers after a withdrawal, or
failure to process readmission papers after a three-term absence (including the summer term) from the University (undergraduate and non-degree seeking students).

Also, failure to meet specific requirements of a University college, school, or department, or the Office of Student Rights and Responsibilities, may result in a stop in registration activities, the release of transcripts, or the release of diplomas.

A stop is placed on all students who have outstanding University charges. Students who owe any fees cannot register for classes, and they are not permitted to register until the debt is cleared.

Students notified of a stop should contact the notifying office immediately to arrange for removal so they can register for classes, receive official transcripts, and/or receive a diploma.

If students with a stop on their record are allowed to register in error, they are considered illegally enrolled in the University. If the stop is not removed after notification of such an error, the student’s registration is subject to cancellation.

For additional information, see the section in this chapter below titled “Cancellation-of-Schedule Policies.”

Registration/Enrollment by Student Categories

Registration of Non-Degree Seeking Students

All non-degree-seeking students may register for up to 18-credit hours; enrollment beyond this limit may be subject to approval by the Registrar. All registration by non-degree-seeking students is on a space-available basis. Because of excessive demand for some undergraduate and graduate classes, non-degree-seeking students may be enrolled in such classes only with the permission of the unit.

Non-Degree-Seeking Student Regulations

The Office of the University Registrar serves as the academic dean for all non-degree-seeking students. Academic rules governing regular students (e.g., fees, drop/add, withdrawal, grading policies) also apply to non-degree-seeking students with the following exceptions:

Non-degree-seeking students may enroll for fewer than 12-credit hours (underload) and up to 18-credit hours without permission.
Non-degree-seeking students may register for any class or classes on an S/U basis.
Non-degree-seeking students selecting classes for enrichment or other reasons where grades are not essential are advised to register on an S/U basis or on an audit basis. in this Bulletin.
In place of the retention schedule for regular students, non-degree-seeking students without a baccalaureate degree must meet the following requirement:
after attempting 15 credit hours, non-degree-seeking students must have achieved and maintained a 2.0 (“C”). average in all courses attempted.
In place of the retention schedule for regular students, non-degree-seeking students with a baccalaureate degree must meet the following requirements:
after attempting 12 credit hours, non-degree-seeking students with a baccalaureate must have achieved and maintained a 3.0 (“B”) average in all courses attempted. Failure to achieve or maintain the appropriate grade point average (GPA) will result in a loss of registration privileges and dismissal from the University.

Consult the “Academic Regulations and Procedures” chapter of the Graduate Bulletin for policies relating to non-degree-seeking student status at the graduate level.

Veterans Priority Registration

Active-military students, student veterans, and military/veteran dependents using federal benefits are eligible for priority registration, which allows these students to register for future-semester class during the first selection window of each class-registration cycle. However, each of these students must first be coded as receiving federal benefits before they are eligible for priority registration and should contact the Student Veterans Center at (850) 644-9562 or veteran@admin.fsu.edu to make sure they are properly coded. After registering for their classes, each of these students must submit the university’s online Request for Benefits form to have their benefit-certification documents submitted within the required timeframe.

Military Short-Term Absence or Call to Active Duty

For policies pertaining to accommodations for short-term absence of call to active duty, please see the “Student Veteran Information” chapter.

Interinstitutional Transient-Student Registration

This program enables students to take advantage of special resources and/or programs not available at their home institution. An interinstitutional transient student, by mutual agreement of the appropriate academic authorities in both the sponsoring and hosting institution, will receive a waiver of admission requirements of the host institution and a guarantee of acceptance of earned resident credits by the sponsoring institution except in the case of international credits. An official course-by-course evaluation is required for all academic records from non-U.S. institutions. We recommend the evaluation be done by a member of the National Association of Credential Evaluation Services (https://www.naces.org).

Interinstitutional transient students must be recommended by their own academic dean, who will initiate a visiting arrangement with the appropriate dean at the host institution. Students will register at the host institution, paying tuition and/or registration fees established by that institution. The approval of one institution does not bind the other to comply.

Students from other institutions who wish to take courses at Florida State University should submit an approved Interinstitutional Transient Student application to the Office of Admissions by the published deadline. (Consult the “University Calendar” chapter for specific application deadlines.) Students may complete the transient form online at https://www.floridashines.org.

Note: Academic rules governing regular students (e.g., fees, drop/add, withdrawal, grading policies) also apply to transient students. Transient students attending Florida State University are, by definition, classified as non-degree-seeking students.

Florida Agricultural and Mechanical University–Florida State University Interinstitutional Registration
(FAMU–FSU Cooperative Program)

A full-time student at one institution may enroll in one or more courses at the other institution under the following conditions:

The academic dean of the student’s home university must grant permission.
Courses taken at the host university should be those normally not offered at the student’s home university.
Students taking courses at the host university on a satisfactory/unsatisfactory (S/U) basis will be held to the home institution’s policies regarding the total number of courses allowed on S/U basis or in a specific degree or major. Students are encouraged to consult their academic advisor about any limitations prior to registration.
The student’s final grade is directly reported to the student’s home university for entering on the student’s transcript. Grades, credits, and quality points are treated as home-institution work.
All tuition and fees are paid to the home institution.
Students must maintain a minimum 2.0 cumulative Florida State University GPA to be eligible to participate in the co-op program. Prior to attempting 12 credit hours, students who fail to maintain the 2.0 GPA may consider themselves on probation, although no entry will be placed on their transcript. They may continue to enroll, assuming they meet all other conditions of eligibility. After attempting 12 credit hours, students must meet and maintain the minimum 2.0 cumulative GPA to continue enrolling through the program.

To register, see the FAMU–FSU Cooperative Program representative in the Office of the University Registrar. You may also obtain additional information and forms at http://registrar.fsu.edu/records/services/co_op. For engineering requirements, see the “FAMU–FSU College of Engineering” chapter of this General Bulletin.

Before students can register for classes, they must provide proof of immunizations. Immunization compliance requirements are listed at https://uhs.fsu.edu/. If the immunization document being submitted is the FAMU immunization form, two copies of the form are required.

Note: Faculty and full-time students at either institution have equal access to the library facilities at both institutions.

Registration for FSU Employees

Employees of Florida State University intending to take Florida State University classes may do so through the FSU Employee Scholarship program. See the Human Resources website at http://www.hr.fsu.edu/index.cfm?page=benefits/benefits_perks/benefits_perks_employee_scholarship for details, restrictions, and deadlines.

Registration by State Employee Tuition Waiver

Full-time state employees may use the State Employee Tuition Waiver to register for classes at Florida State University on a space-available basis. Registration takes place during the regular registration appointment assigned to each student. FSU accepts only the official State Employee Tuition Waiver Form to process waivers. Individuals using the waiver must be fully admitted degree-seeking or non-degree seeking students. The form is available online at http://registrar.fsu.edu/records/waivers/state_employee. Agencies may require additional paperwork or forms that will not be accepted at FSU unless accompanied by the State Employee Tuition Waiver Form. State employees using a tuition waiver must obtain supervisor signatures and academic-department approval on the tuition waiver form and then scan and e-mail the signed and completed document to CTL-StateEmployee@fsu.edu by the tuition payment deadline. State employees using a tuition waiver must complete the registration process and submit the tuition waiver to the Office of Student Business Services.

Registration in classes using the state employee tuition waiver is limited to a space-available basis. Individuals using the state tuition waiver must be fully admitted, degree-seeking or non-degree students. Florida State University does not consider the following to be space-available classes: audited classes, approved undergraduate limited access programs, remedial classes; dissertation, thesis, and directed individual study (DIS) classes; internship classes; Center for Academic and Professional Development (CAPD) classes; College of Medicine classes; College of Law classes; other one-to-one instruction classes; and all non-state-funded classes (including some distance learning classes that are funded solely by student tuition and fees). As such, state employee tuition waivers may not be used for these classes. Please contact the academic department to inquire about a class’s funding type.

Additional restrictions and deadlines apply. For more information, including the link to download the State Employee Tuition Waiver Form, visit the Office of the University Registrar’s website at http://registrar.fsu.edu/records/services.

Registering for Auditor Seating Privileges

All regularly enrolled students and persons not enrolled in the University are afforded seating privileges after registration on a space-available basis with permission of the instructor, presentation and approval of the appropriate form obtained from the Office of the University Registrar, and payment of the prescribed fee for each class. The Office of the University Registrar serves as the academic dean for all non-degree students, including those individuals enrolling in classes on an audit basis. Since no credit is allowed for attendance via auditor seating privilege, formal admission to the University is not required; however, minimal demographic data must be provided as part of the approval and enrollment process. The class(es) taken will not appear on the student’s permanent record.

Students are cautioned not to pre-register for any class they intend to audit. They will have to drop the class(es) from their official schedule and will incur additional financial liability.

Note: Standard tuition costs apply. All individuals auditing classes may register for up to 18-credit hours; enrollment beyond this limit in a single term is not permitted. Seating-privilege fee-information for citizens 60 years of age or older is found below under “Registration for Floridians over 60 Years of Age.”

Procedures

During the first week of classes, obtain the audit approval form online at http://registrar.fsu.edu/forms/audit_registration.pdf, or you may pick up an audit approval form from the Office of the University Registrar.

Fill out the form and obtain both the instructor’s approval and clearance from University Health Services.
Return the approved form to the Office of the University Registrar for final approval and class registration. Registration must be completed to attend a class.
Pay fees during the fee payment period at A1500 University Center. No waivers or deferments may be used by anyone under 60 years of age.
Present the form to your instructor at the next class meeting.

Note: If you have already registered for the class you wish to audit, you must drop it within the drop/add period before the audit request can be processed. For the policy for audited-class refunds please refer to the “Financial Information” chapter of this Bulletin.

Registration for Floridians over 60 Years of Age

All fees are waived for persons sixty years of age or older who are Florida residents and who attend credit classes. Under this tuition-free option, registration is allowed on a space-available, audit-basis only and does not include thesis, dissertation, applied music classes, or other classes requiring individual instruction. No credit will be given, and no permanent record will be maintained. Audit forms are available online or from the Office of the University Registrar. Proof of age and Florida residency must be presented to the Office of the University Registrar to validate audit-waiver eligibility.

Drop/Add, Schedule Changes, or Cancellation of Schedule

Drop/Add

During the first four days of the term, students can add or drop individual classes, or they may change one class section for another. Students are financially liable for all courses appearing on their schedule after the fourth day of classes. To add courses after the first four days of classes may require the academic dean’s approval. Classes dropped during this period do not appear on the student’s transcript. Individual courses may be dropped through the seventh week of classes except for mandated college preparatory courses, freshman composition, and courses involved in allegations of academic dishonesty; however, tuition charges remain. Approval by the student’s academic dean is required to:

reduce the academic load below12 credit hours;
increase an undergraduate academic load above 15 credit hours (to a maximum of 21 credit hours); or
increase a graduate academic load above 18 credit hours (to a maximum of 21 credit hours).

Dean’s approval for an overload or underload must be submitted to the Office of the University Registrar. If the student is appointed as a graduate assistant or is supported on a fellowship, an underload request form mut be completed and submitted to the Dean of the Graduate School for approval.

A cumulative maximum of two courses may be dropped between the eighth and twelfth weeks of classes during the semesters in which the student has earned fewer than 60 hours of college credit; tuition charges will remain. A student may only drop one course after earning 60 hours of college credit and until graduation; tuition charges remain. In addition to courses involved in allegations of academic dishonesty, other courses may be designated by the dean as not subject to this “late drop” provision. Courses dropped during this period appear on the student’s transcript with the notation “W.” See the “Academic Calendar” in the Registration Guide for the semester specific deadlines.

Except in cases where a student is petitioning to use one of the three drops allowed under the policy above, any course-drop petition after the seventh week of classes (with dates prorated for individual summer sessions), will be considered only in documented exceptional circumstances that are beyond the student’s control as determined by the student’s academic dean. Course drops approved by the academic deans appear on the student’s transcript with the notation “WD.” Academic deans exercise their administrative and academic judgment in making final determinations about drop eligibility. Course drops are never approved when there are unresolved allegations of academic dishonesty in a course or when a course grade reflects an Academic Honor Policy penalty.

Students who register for courses but who do not attend the classes receive a grade of “F” if the courses are not officially dropped. Students changing from a previous Bulletin year should consult their academic dean regarding limitations concerning the policy described above.

Note: Students who have a bachelor’s degree and return for a second bachelor’s degree may petition for a late drop within the same semester timelines as noted above.

Forgiveness Policy

Effective Fall 2004, Florida State University discontinued the “forgiveness policy” for all students.

Policies for Cancellation of Student Schedules

Student Cancellation of Schedule

To cancel scheduled class enrollment, a student can drop all classes during the first four days (the drop/add period) of any term; any semester; or in the case of summer term, any session, through the online student portal. Alternately, students can submit a written request to the Office of the University Registrar (Office of the University Registrar, Florida State University, Room A3900 UCA, 282 Champions Way,
P.O. Box 3062480, Tallahassee, FL 32306-2480) or to Withdrawal Services. Notification may also be sent from the student’s official e-mail account to Office of the University Registrar at registrar@fsu.edu. Students who cancel their registration during the official drop/add period are not fee liable for tuition; if tuition has been paid, such students should request a full refund of fees. Undergraduate and non-degree-seeking students who cancel their registration and are not enrolled for the following two semesters (non-enrollment for three consecutive semesters) must apply for readmission.

Beyond the fourth day of classes, a student cannot voluntarily cancel registration but must apply for withdrawal from the University. Students who must drop all classes after the official drop/add period should contact Withdrawal Services, A4300 University Center Tallahassee, FL 32306; (850) 644-1741. Panama City students should contact Student Affairs, Barron Building, Panama City, FL 32405; (850) 770-2172.

International students who wish to cancel their registration or withdraw from the term must request and receive prior authorization from a Center for Global Engagement advisor.

Note: Students who have received some or all financial aid prior to the end of a term’s drop/add period may be subject to repayment of financial aid if there is a change in their financial aid eligibility. Examples of this may include, but are not limited to, reduction of course load below required levels, cancellation of schedule, failure to meet satisfactory academic progress requirements, and other conditions required to maintain financial aid eligibility.

Registrar Cancellation of Schedule

Students allowed to register in error are cancelled by the Office of the University Registrar.

Students who are dropped or deleted from their last or only course by an academic department because of nonattendance on the first day of class are cancelled by the Office of the University Registrar. This cancellation is without liability for tuition. Undergraduate and non-degree-seeking students whose registration is cancelled by the University Registrar must apply for readmission if they have not been enrolled for three consecutive terms. For this policy, the cancellation term is considered a non-enrolled term for the student.

Graduate, law, and medical students whose registration is cancelled by the University Registrar must apply for readmission if they have not been enrolled for two consecutive terms. For this policy, the cancellation term is considered a term of non-enrollment.

Note: Students who have received some or all their financial aid prior to the end of drop/add for a term, may be subject to repayment of financial aid if there is a change in their financial aid eligibility. Examples of this may include, but are not limited to, reduction of course load below required levels, cancellation of schedule, failure to meet satisfactory academic progress requirements, and other conditions required to maintain financial aid eligibility.

Cancellation of Student Schedules for Non-Payment of Tuition and Fees

In accordance with Florida State University Regulation 5.081 Tuition, Fees, Payment, students who do not pay tuition and fees or make arrangements to pay tuition and fees by the end of the established fee payment deadline may have their schedules cancelled and academic progress discontinued for the semester. Student’s whose schedules have been cancelled may not attend class or receive grades. Students will be notified using their FSU e-mail account concerning outstanding tuition delinquencies and given an opportunity to pay tuition and fees or make arrangements for tuition and fee payment with the Office of Student Business Services prior to cancellation. For more information, please reference https://regulations.fsu.edu/sites/g/files/imported/storage/original/application/f63ce880bfa04fa18f1d2103e0fd4ec9.pdf.

Reinstatement of Student Schedules Cancelled for Non-Payment of Tuition and Fees

Students whose schedules are cancelled for non-payment of tuition and fees may submit a written appeal to the University Registrar for reinstatement and continuation of academic progress for the term. A written appeal must be submitted to the University Registrar no later than the end of the seventh week of classes as identified in the University Academic Calendar (consult the Registration Guide for term deadlines). Prior to a student’s appeal being approved, the Office of Student Business Services must verify that payment for the current term has been received or that appropriate arrangements have been made for tuition and fee payment. Students whose schedules are reinstated are subject to a $100.00 late-registration fee and a $100.00 late-payment fee. Check or credit card payments that are returned or refused will negate any tuition payment agreement for the reinstatement of a student’s schedule. The University reserves the right to deny reinstatement when a demonstrated pattern of tuition delinquencies over two or more semesters has occurred.

Note: The appeal must be submitted by the seventh-week deadline for the term that was cancelled. Appeals received during the next term for a prior term’s cancellation will be deemed to have missed the deadline and may not be considered.

Cancellation of Student Health Insurance

Cancellation of a student’s full class schedule does not trigger the termination of the insurance policy or the premium. The student must contact the Health Compliance Office of University Health Services and submit their request to cancel or adjust their plan online at Home (fsu.edu). If the student has attended the first 31 calendar days of classes for the term for which coverage was purchased, the student has met the eligibility requirement to retain the coverage through the termination date and the cost of the insurance premium must be paid. Students leaving the University to enter the military may receive a prorated premium refund. The student must contact the Health Compliance Office of University Health Services via the adjustment portal at Home (fsu.edu).

After Registration—Class Attendance, Exams, Grades, and Transcripts

Attendance and Enrollment Policies

Required First Class Meeting Attendance Policy

Attendance at the first class meeting is mandatory unless properly excused by the class’s instructor. University-wide policy requires all students to attend the first class meeting of all classes for which they are registered. Students who do not attend the first class meeting of a class for which they are registered will be dropped from the class by the academic department that offers the class. This policy applies to all levels of classes and to all campuses and study centers. This policy does not apply to any class added after its first official meeting. It remains the student’s responsibility to verify class drops and check that fees are adjusted.

Note: Students who have received some or all their financial aid prior to the end of the drop/add period for a term may be subject to repayment of financial aid if there is a change in their financial aid eligibility. Examples of this may include, but are not limited to, reduction of class load below required levels, cancellation of schedule, failure to meet satisfactory academic progress requirements, and other conditions required to maintain financial aid eligibility.

Required Summer Attendance Policy

All students entering a state university with fewer than 60-credit hours must earn at least nine-credit hours prior to graduation by attending one or more Summer terms at one of the state universities. The University President may waive application of this rule in cases of unusual hardship to the student. Students initiate appeal through their academic dean to the Vice President for Faculty Development and Advancement (Board of Governors Rule 6C-6.016). Waiver-appeals may be initiated electronically when the student reaches 80-credit hours or more.

General Class Attendance

All students are expected to abide by the class attendance policy set forth by the instructor in each class in accordance with the Faculty Handbook. When possible, students also must provide advance notice of absences, as well as relevant documentation regarding absences, to the instructor as soon as possible following the illness or event that led to the absence. Any arrangement to make up work because of class absence is the responsibility of the student. The instructor, who will explain the evaluation (grading) statement at the beginning of the term, determines the effect of absences upon grades.

Students must attend the section of the course for which they are registered. No instructor has the authority to permit a student to shift from one section of the course to another without following official drop/add procedures. No student may drop a course after the seventh week of classes without the permission of his or her academic dean.

Until a student is officially enrolled in a course, they are not permitted to attend class, submit assignments, or take tests. Exceptions are limited to students auditing the course or making up work for a prior incomplete grade in the course. Students who are not officially registered for a course or do not appear on the course roster after the end of the second week of the semester should be referred to the appropriate office for approval to continue attending class. That may be the Office of Financial Aid, Student Business Services, the Office of the University Registrar, the Office of Admissions, etc. Students may contact the Office of the University Registrar if they are unsure of which office they need to contact for documentation.

University Health Services will issue “Provider Visit Verifications” to students if requested. Such verification may include, at the discretion of the medical provider (Physician, PA, APRN, LCSW, or Physical Therapist), recommendations about bed rest, restricted activity, and follow-ups. Students who need notes for class excuses will be unable to obtain them from University Health Services if they have not been seen by a provider at UHS. Ultimately, the authority for deciding whether the student is excused for medical reasons rests with the instructor.

Students who are members of an intercollegiate team are required to attend all scheduled class meeting times or scheduled online activities associated with the course delivery. Absences due to illness, personal/family emergencies, or injury must be documented. Failure to adhere to the attendance policy may result in sanctions up to and including suspension from the athlete’s sport for the remainder of the season. Student-athletes must remain eligible to enroll in order to maintain eligibility for all intercollegiate competition. Arranging to make up work missed because of legitimate class absence is the responsibility of the student.

Within the University there are several categories of students that are expected to exhibit behavior that conforms to the group to which they belong. These units include, but are not limited to: ROTC cadets, academic honor societies, veterans, athletes, medicine, and nursing majors. Membership within these units implies that the student agrees to fulfill the obligations of the organization.

Continuous Enrollment

Continuous enrollment at Florida State University is defined as enrollment without an interruption of three or more consecutive semesters (including summer term). Credits earned at other institutions during any semester while not registered at Florida State University will not constitute continuous enrollment at the University. Undergraduates and both types of non-degree-seeking students, excluding transient and high school dual enrollment students, who are not enrolled at the University for three or more consecutive semesters (or consecutive semester and summer semester) must apply for readmission before resuming their studies. For graduate definitions of continuous enrollment, please see the “Academic Regulations and Procedures” section of the Graduate Bulletin.

For example, a student who enrolls in fall term may choose; not to enroll in subsequent spring and summer terms and return to take class in the following fall term without having to go through readmission. However, should this student choose to remain out of school for the spring, summer, and fall terms, readmission will be required prior to being allowed to enroll in any additional terms.

Any break in continuous enrollment requiring readmission or reinstatement may cause the student to be subject to legislative Excess Credit policies and fees. For more information on Excess Credit fees, refer to the “Financial Information” chapter of the General Bulletin.

Readmission

Please refer to the “Admissions” chapter in this General Bulletin for readmission policies for returning students who have not been dismissed.

University Final Examination Policy

Scheduling a final examination or a test in lieu of a final exam at any time other than the regularly scheduled final exam period is a violation of University policy.

Unless an exam is given during the final examination period, no test may be given during the last week of classes.

The final exam schedule is based on the standard class meeting times for Monday\Wednesday\Friday classes, and Tuesday\Thursday classes.

“Block Exam” Classes. For classes that have a block exam scheduled, all class sections will have the examination on the assigned block exam day and time, regardless of the meeting schedule of the class sections during the semester.
Regular Scheduled Classes. The exam period is determined by the start time of the first class meeting during the week. For example, Monday\Wednesday\Friday classes meeting during the first class period (8:00 a.m.) of the standard meeting times will have the exam schedule slot for the Monday, 8:00 a.m. class.
Classes Meeting on Only One Weekday. The exam time is determined by the first standard meeting time that precedes or encompasses the start of the weekly class start time. For example, the exam time for a class that meets every Monday 5:00–8:00 pm. would be based on the standard Monday start time of 4:50 p.m.
Classes Meeting Every Day at the Same Hour. These classes will hold examinations according to the time and day of the first scheduled class meeting of the week. For example, a class meeting for the first period on Tuesday and for the first and second period on Thursday will hold its examination at the time scheduled for the first period on the Tuesday/Thursday class listing.

Examination Policy for an Undergraduate Class Utilizing the Assessment Center

Classes that utilize the University Assessment Center for a block exam, or which are otherwise limited to specific days and times because of seating and scheduling constraints, will take precedence in the case of final-exam schedule conflicts. It is the student’s responsibility to identify such conflicts as early as possible and to notify all instructors in advance so that accommodations may be made.

Make-Up Examinations

The possibility of a conflict between final exam times exists, particularly for classes that meet in the evening or only once each week. It is the student’s responsibility to identify at the beginning of the semester if a conflict exists and make arrangements with the instructor to take the exam at an alternate time during the University’s official final-exam period. Make-up exams may be scheduled at any time during final exams week, between Monday at 7:00 a.m. and Friday at 5:00 p.m.

Exceptions to the Examination Policy for an Individual Undergraduate Student

Approval by the Academic Dean of the college in which the class is taught is required for an individual undergraduate student seeking an exception to the examination policy. The student must first receive written permission from the instructor that the instructor is willing to give a rescheduled final exam at a specified time within the exam week. The student must then petition the dean, giving the reason for the requested exception, and supported by the instructor’s written permission. The dean will then notify the instructor in writing if the approval is granted.

Rescheduled final examinations are permitted for an undergraduate student when justified by illness, official documented accommodations on record with the Student Disability Resource Center, conflicting examinations, three or more examinations within a twenty-four-hour period, or certain emergencies. Arrangements should be made prior to the scheduled exam. If a student misses the scheduled final examination and does not have approval in advance for a rescheduled exam within the final exam week, it is up to the instructor to decide if a make-up examination will be allowed. No special dean’s office permission is required.

In case of conflicting examinations, block examinations take precedence over examinations scheduled by class meeting time and higher enrollment classes take precedence over lower enrollment classes. In the case of conflicts that cannot be otherwise resolved, the class meeting earlier by day and time takes precedence over a class meeting later.

Exceptions to the Examination Policy for an Undergraduate Class

No instructor of an undergraduate class may give a final examination at a time other than that which appears on the web site of the Office of the University Registrar unless they are utilizing the University Assessment Center. Instructors who do not utilize the assessment center and need to deviate from the published exam schedule must obtain prior approval from the Undergraduate Policy Committee. Such approval must be requested, in writing, at least three weeks prior to the scheduled final exam. To reschedule a final examination without such approval places the instructor in jeopardy of administrative reprimand by his/her dean and the Vice-President for Academic Affairs.

Undergraduate Distance Learning Exams

If the instructor of an online class requires a final exam, the instructor shall have the prerogative to set the window during which a final exam is administered provided that the window is within the University’s official final exam period. A final exam window must be disclosed in the class syllabus. Rescheduled final examinations are permitted for an undergraduate student when justified by illness, official documented accommodations on record with the Student Disability Resource Center, conflicting examinations, three or more examinations in a twenty-four-hour period, or for certain emergencies. It is the student’s responsibility to identify if a conflict exists and to immediately make arrangements with the instructor to take the exam at an alternate time during the University’s official final exam period. If a student has such conflicts, the final exams of the student’s non-online classes shall have priority and the time of the online exam will be the first exam subject to adjustment. If such agreement cannot be achieved between the student and the instructor, then the academic deans of the units housing the various classes will consult to achieve agreement.

This explanation is intended only to clarify the existing University exam policy for online classes and all provisions of the University exam policy that do not conflict with what is stated above remain in effect.

Grading Practices

At the end of each term, student’s grades are made available at https://my.fsu.edu.

Once a final grade in a course has been reported by the instructor to the Office of the University Registrar, it cannot be changed by the instructor except in cases of error in recording with permission of the department chair and the dean of the college, or because of a final determination from a formal grade appeal.

The University will not automatically expire “I” grades earned prior to fall term 2010 or “NG” grades earned for any semester. Students must work with faculty and academic deans to resolve any outstanding “I” or “NG” grades prior to graduation. Outstanding “I” or “NG” grades that are not resolved prior to the degree posting will not be changed except in cases of error in recording. Faculty and academic deans reserve the right to expire an “I” or “NG grade to “IE” or “GE” respectively. These grades are considered final grades and will calculate as an “F” in the student’s overall GPA. In cases where the “I” or “NG” grade was earned in a course approved for numeric grades or “S/U”, the grade will expire to the lowest possible value, generally a 60 or “U”. Grades of “I” are not assigned to any courses if a student withdraws from the University. A grade of “I” or “NG” in a course that is approved for “S/U” or numeric grades will follow the same grading and expiration policy.

Grades earned at another institution cannot be used to improve a grade point average or eliminate a quality point deficiency at Florida State University.

Grading System

Definition	Grade	Quality Points Per Credit Hour
Excellent	A+	4.33 (Law only)
	A	4.00
	A–	3.75
	A–	3.67 (Law only)
Good	B+	3.33 (Law only)
	B+	3.25
	B	3.00
	B–	2.75
	B–	2.67 (Law only)
Average	C+	2.33 (Law only)
	C+	2.25
	C	2.00
	C–	1.75
	C–	1.67 (Law only)
Poor	D+	1.33 (Law only)
	D+	1.25
	D	1.00
	D–	0.75
	D–	0.67 (Law only)
Failure	F	0.00
Honors Medicine	HM	4.00
High Pass Medicine	HP	3.50
Pass Medicine	PM	3.00
Administrative Failure Law	AF	N/A
Administrative Disenrollment Law	AD	N/A
Pass	P	N/A
Satisfactory	S	N/A
Unsatisfactory	U	N/A
Incomplete	I	N/A
Incomplete Expired	IE	0.00
No Grade Received from Instructor	NG	N/A
No Grade Expired	GE	0.00
Withdrawn while Passing	W	N/A
Withdrawn with Dean’s Permission	WD	N/A
Examination Credit	EC	N/A
Departmental Examination	ED	N/A

Grade Point Average

Florida State University reports three types of grade point averages (GPAs) on the transcript: 1) semester (or FSU Cumulative) GPA; 2) transfer credit; and 3) combined overall. Quality points are assigned for each semester hour as listed above. In computation of the required grade point average for retention and conferral of a degree, the total number of quality points is divided by the total number of credit hours for which letter grades are received. A student will not be allowed additional credit in subsequent attempts unless the course is specifically designated as repeatable to allow additional credit.

All regulations tied to a specific grade average should be interpreted to mean the numerical average associated with that specific grade. Hence, the required “’C’ average or better” on all General Education courses is interpreted as “2.0 average or better.”

Students may repeat courses in which they received a grade of “D” or “F.” Both the original and repeat grades will be used in the computation of GPA but credit for only one attempt will apply toward graduation.

A student will not be allowed additional credit for a course repeated in which the student originally made a “C–” or better unless the course is specifically designated as repeatable to allow additional credit. Repeatable courses may be taken to a maximum number of times or hours as spelled out in the course description. Course enrollment beyond these limits may not be counted towards the student’s earned credit hours. Should a student enroll in a non-repeatable course, the quality points associated with the subsequent enrollment will be calculated into the FSU cumulative GPA.

Dean’s List

Undergraduate students who are registered for at least 12 credit hours of letter-graded courses (A–F) are eligible for the dean’s list. The required grade point average is 3.5, in all colleges, for any given semester.

President’s List

Undergraduate students who are registered for at least twelve credit hours of letter-graded courses (A–F) are eligible for the president’s list. The required grade point average is 4.0, in all colleges, for any given term.

Satisfactory/Unsatisfactory Grading

Undergraduate Courses Approved on a Letter-Grade Basis

To encourage liberal arts education and focus on learning, the University permits limited enrollment in elective courses outside the major, minor, and Liberal Studies areas on a satisfactory/unsatisfactory basis. Except for students in their first term at FSU, at least a 2.5 grade point average is required. S/U permit forms must be obtained and eligibility certified by the Office of the University Registrar no later than the end of the seventh week of classes. No undergraduate courses in the College of Business are offered under this option.

Except for courses in the College of Business, a course outside a student’s major, minor, and Liberal Studies areas normally approved for letter grades may be elected on the S/U basis and, if completed with an “S” grade, will count toward the minimum credit hours required for graduation and upper-division distribution but will not be included in the grade point average. The course grade will be recorded officially as satisfactory (“S”) or unsatisfactory (“U”). Registration on an S/U basis is limited to one elective course per term (exclusive of physical education activity courses) and to a maximum total of 18 credit hours. (See exceptions under section B below.)

In addition to the one elective course, a student may elect to take concurrently a physical education course to be graded on the S/U basis by obtaining proper approvals prior to registration.

Students will be allowed seven weeks to decide whether they want to take a course on a satisfactory/unsatisfactory basis. They may change to S/U from a letter grade at any time before the end of the seventh week of the term. Courses initially elected on the S/U basis may be changed back to a letter-grade basis prior to the end of the seventh week of the term or the equivalent prorated summer deadline.

Approval forms are available at https://registrar.fsu.edu/forms.

Courses Approved on an S/U Basis

Certain other courses that are approved for S/U grades exclusively (practicum, internship, laboratory, student teaching, individual work, research) may be applied toward the major or minor. There is no student letter-grade option for courses approved on the S/U basis; all students must be graded on an S/U basis. The credits earned in these courses are excluded from the total stipulated in section A (above) as permissible. Also, enrollment in a course offered on the S/U basis only does not exclude enrollment in an elective course under the S/U option (in section A above) in the same semester.

Graduate Students

Policies and procedures for satisfactory/unsatisfactory grades for graduate students are explained in the Graduate Bulletin.

Incomplete Grade Policy

Incomplete (“I”) grades should be recorded only in exceptional cases when a student, who has completed a substantial portion of the course and who is otherwise passing, is unable to complete a well-defined portion of a course for reasons beyond the student’s control. Students in these circumstances must petition the instructor and should be prepared to present documentation that substantiates their case. Incomplete grades should not be granted to allow students to do extra coursework in an effort to increase their grade.

Even under these circumstances, the authority for determining whether to grant an incomplete rests solely with the instructor. A graduate teaching assistant must have approval from a supervising faculty member to grant an incomplete. One exception to this guideline occurs when an incomplete is applied because of allegations of academic dishonesty that have not been resolved by the end of a semester. Deans’ offices can often provide guidance to instructors regarding the appropriateness of an incomplete grade in individual cases.

To assign an incomplete, an instructor is required to indicate on the grade roster the time frame for resolution of the grade and the default grade to be assigned if the student does not complete the remaining academic work. Some departments also require that an incomplete grade be documented with an “Incomplete Grade Agreement.” It is the student’s responsibility to complete the remaining academic work within the agreed-upon time frame.

Under University policy, an incomplete grade automatically reverts to the predetermined default grade at the end of the semester that has been specified by the instructor as the time frame for resolution, unless one of two conditions is met:

Upon completion of the agreed-upon work, the instructor submits a grade-change form that replaces the “I” with the final grade for the course;
The instructor submits a separate “Incomplete Extension of Time” form to the Evaluation and Posting Section of Admissions and Records before the end of the semester in which the “I” is set to expire.

In cases where no default grade or instructor-determined expiration semester exists, incomplete grades will expire to an IE (Incomplete Expired) at the end of the next term of enrollment unless the instructor submits a grade change form prior to the official grade posting deadline. An incomplete grade should not be set as the default grade for an existing incomplete. Furthermore, grades are awarded based on progress of work completed during a set semester/term and as such, a graduate student should not receive several semesters of incomplete grades for thesis, treatise and/or dissertation hours until completion of the defense. No grade changes will be made to default grades or unresolved “I” grades after the degree has been granted. Thus, it is critical that an instructor work closely with the student and department staff regarding the clearance of an incomplete grade.

Grade Changes to Courses Completed Prior to Posted Degree

Once a degree has been awarded, all coursework leading to that degree is considered final and not subject to change. Grade changes or withdrawals for coursework that apply to the awarded degree may be considered only in cases of documented University error or in cases where the courses in question are documented as applying to a degree that is still in progress. Courses that are designated as “shared” between degree programs, such as those used in combined or joint degree pathways may not be changed unless both degrees are still in progress. See the ‘Combined Bachelor’s/Mater’s Pathway, Direct Entry Pathways’ section in the “Undergraduate Degree Requirements” chapter of this General Bulletin.

Withdrawal Policies

Withdrawal from the University

All students who wish to leave the University during a term must formally withdraw from any classes that remain on their schedule after the end of the drop/add period. Dropping all classes does not constitute formal withdrawal. Students who do not attend classes and fail to withdraw will be assigned grades of “F” for each course.

Withdrawal requests are not automatically approved but must be requested. Withdrawals are initiated in the withdrawal services section of the Department of Student Support and Transitions located in the University Center. The statement “Withdrew from the University” will appear on the transcripts of students who properly withdraw. Under documented exceptional circumstances (beyond the student’s control), as determined by the appropriate academic dean, a student withdrawing from the University may receive “WD” grades in all courses taken that term. Students who petition for a withdrawal under medical or mental health reasons will have a transcript notation of “WD” grades for all courses taken that term.

Note: Withdrawals requested after the 7th week of the term (see academic calendar of the specific term for dates) are grade liable and will appear on the transcript for all courses. Students are encouraged to discuss their individual circumstances with their academic dean.

Students who cancel their enrollment during the first four days of classes for a term are not held liable for tuition and registration fees. Those who have paid are eligible for a full refund. Students who withdraw after the first four days of classes, but prior to the end of the fourth week of classes are eligible for a twenty-five percent refund of tuition and registration fees, less the building and capital improvement fees; this deadline is adjusted for shorter Summer terms. Students who withdraw after this deadline are fully liable for fees and are not eligible for a refund, except as provided in policies set forth by the State Board of Education and Florida State University. Students who receive Title IV funds and who decide to cancel their schedule during the first four days of classes or who withdraw from the University may be required to repay some or all of the funds received. For further information on refunds, see the ‘Refunds of Fees’ section in the “Financial Information” chapter of this General Bulletin.

A student wishing to reenter the University in any of the following three semesters after withdrawal must have the approval of their academic dean on the ‘Application for Withdrawal and Reentry’ form. Degree-seeking students wishing to reenter the University after three semesters (including summer) must submit an application for readmission to the Office of Admissions; non-degree seeking students must complete the original application process. Formal application must be made to the Office of Admissions by the published deadline. Students who left the University on dismissal must resolve the dismissal and be reinstated by the academic dean before any decision can be made on the readmission application. (Consult the “University Calendar” chapter of this General Bulletin for specific application deadlines.)

International students who wish to withdraw must request and receive prior authorization from a Center for Global Engagement advisor. Student-athletes who wish to withdraw must receive prior authorization from Student-Athlete Academic Support.

Students who are withdrawing and who have purchased the student health insurance through the University should contact the Health Compliance Office at University Health Services for information about their health insurance and whether they are eligible to retain or cancel coverage.

The University Withdrawal/Reinstatement Committee and
Deadlines for Requesting and Processing Withdrawals

Students petitioning for a withdrawal are expected to submit their requests and documentation in a timely fashion following the date the withdrawal is initiated. There are three types of withdrawals (see below). Depending on the type of withdrawal, the academic dean may review the withdrawal or it may be required to be submitted to the University Withdrawal/Reinstatement Committee. Students considering a withdrawal should discuss their options with their academic advisor or dean prior to any deadlines.

Current Term. Students may request a withdrawal for the current term at any point during the term after the official drop/add period. Withdrawals submitted prior to the last day of classes for the same term are considered current term withdrawals. Students should check the Academic Calendar for the date of the last day of classes for the term in question. The academic dean may render decisions to approve or deny withdrawal requests in accordance with University and college policies and procedures. Students are held grade liable for all classes for withdrawals requested after the 7th week of the term. Current term withdrawals may result in a “WD” grade appearing on the transcript.

Retroactive Withdrawals Initiated within One Year (three terms, including the current term and summer): These withdrawals are considered retroactive withdrawals and are reviewed by the academic dean in a fashion similar to current term withdrawals. Students should first meet with their academic dean to determine the steps to petition for a retroactive withdrawal. Students’ academic deans may require additional documentation for retroactive withdrawals. The academic dean may render decisions to approve or deny withdrawal requests in accordance with University and college policies and procedures. No petitions will be accepted after the student’s degree has posted. If approved, retroactive withdrawals will have “WD” grades assigned.

Retroactive Withdrawal over One Year. Withdrawals initiated, but not completed or approved within one year, are only considered by a student’s dean’s office in extraordinary circumstances. Students should first meet with their academic dean to determine if their request for a withdrawal over one year will be considered and then if so, they should submit any required supporting documentation of extenuating circumstances. The academic dean may render decisions to approve or deny withdrawal requests in accordance with University and college policies and procedures. No petitions will be accepted after the student’s degree has posted. If approved, retroactive withdrawals will have “WD” grades assigned.

Note: Withdrawal petitions initiated for terms older than the one year limit, or not completed, are considered exceptional and must be reviewed by committee. The decision of the University Withdrawal/Reinstatement Committee constitutes final university action.

Readmission after Multiple Withdrawals

When any student (undergraduate, graduate, law, or medicine [MD degree]) student has withdrawn from the University three or more times, subsequent readmission must first be considered by the University Withdrawal/Reinstatement Committee whose charge is to assess the student’s capability of making satisfactory progress toward degree. This committee, appointed by the Council of Associate and Assistant Deans, will then make a recommendation to the dean of the student’s college, who will make the final decision in cases where a student’s Florida State University GPA is less than 12 quality points deficient. In cases where the student has multiple withdrawals or dismissals, and a Florida State University GPA that is more than 12 quality points deficient, the University Withdrawal Reinstatement Committee will make the final determination.

Medical Course Drop/Withdrawal

Medical course drops are generally recommended for approval by the dean where unforeseeable illnesses or injuries have interfered with the student’s ability to complete specific course(s). Similarly, medical withdrawals (all courses dropped) may be approved for acute, severe illnesses or injuries that incapacitate the student. Chronic conditions generally do not qualify unless the student has been stable for a sustained length of time and then experiences an unexpected change in health status. Students with chronic or recurring health problems should consult with their clinicians and carefully assess a realistic class schedule based on their condition and their likelihood of relapses. Courses approved to be dropped or withdrawn under these circumstances may be noted on the transcript with “WD” grades.

Note: For information regarding medical course drops and medical withdrawals, visit https://dsst.fsu.edu or call the Office of Withdrawal Services at (850) 644-1741.

Types of FSU Identification and Contact Information

Student Addresses and Contact Information

Students must maintain their current local and permanent addresses with the University. Address updates may be done through the online portal at https://my.fsu.edu or in person at the Office of the University Registrar, 3900 University Center A. Students are strongly encouraged to provide emergency text numbers and contact information.

The Florida State University EMPLID

To better protect the identity of individuals within our campus community, Florida State University creates a unique nine-digit number identifier for each student and employee called the EMPLID. You can find your EMPLID by logging in at http://my.fsu.edu. It is displayed in My Info.

The FSUCard

The FSUCard is your official University identification card, and it’s used across campus for all things FSU. To be identified as an FSU student, you must always have your FSUCard with you. Keep your FSUCard safe, and don’t share your FSUCard information with others. Think of it as your license for campus living.

The FSUCard grants access to University libraries; residence halls; buses and other transportation services; campus recreation facilities; the testing center; and other campus and athletic events.

There is no charge for your initial card. However, if you should lose or damage the card, the FSUCard Center will replace it for a fee. An FSUCard semi-annual fee of $5.00 applies to students each Fall and Spring semesters. For more information, please visit https://fsucard.fsu.edu. From 8:00 a.m. to 5:00 p.m., Monday through Friday, you can talk to a staff person by dialing (850) 644-7777, or you can email fsucard@fsu.edu.

FSUCash

All FSUCard holders including students, faculty, and staff automatically receive a FSUCash account. FSUCash is an on-campus “pocket change” account, offering a convenient payment option for on-campus services such as student laundry, copy/print services, vending machine purchases, use at Seminole Dining locations, the FSU Bookstore, the UPS Store, and more. FSUCash is the only tender accepted at the Center for Testing and Assessment, student laundry, and student copy/printing.

FSUCash rolls over from semester to semester and year to year. However, after 12 months of inactivity, a monthly deduction will be taken from the FSUCash account. This fee will not result in a negative balance or affect the card’s other functions. To avoid the automatic deduction, a transaction such as a purchase or deposit must be made within a 12-month timeframe. FSUCash refunds are available upon request by e-mailing fsucard@fsu.edu.

Current FSUCash balances can be checked using http://my.fsu.edu, or by downloading the eAccounts mobile app. For more information, please visit https://fsucard.fsu.edu. From 8:00 a.m. to 5:00 p.m., Monday through Friday, you can talk to a staff person at the FSUCard Center by dialing (850) 644-7777, or you can email fsucard@fsu.edu.

Your FSUCard Is Your Library Card

You must have your FSUCard to enter and exit campus libraries, so make sure to always keep it handy. From borrowing books and equipment to reserving study rooms, your FSUCard does everything a regular library card does, and more. For more information, visit https://lib.fsu.edu.

Note: Students aged 60 and older who are registered for tuition-free classes at Florida State University may obtain a library card by presenting proof of enrollment and identification to the staff at Strozier Library.

Official Email Accounts for All Students at Florida State University

The official method of communication at Florida State University is your FSU email account. To stay informed and aware, you are required to set up and maintain your account and check it regularly. If you choose to have your FSU official account forwarded to another email account, you are still held responsible for all information distributed by the University to your FSU account. To activate your FSU email account, visit http://my.fsu.edu and click the Activate/Manage FSUID link.

Florida State University’s Information Technology Services offers a suite of email and online collaboration services for students, which includes:

Cloud-based mailbox
Digital calendar and contacts
Mobile access to FSU email via Outlook app
Integration with Microsoft 365 applications, including Word, Excel, PowerPoint, and OneNote
Access to Microsoft 365 services, including OneDrive, SharePoint, and Teams

For more information, students can visit https://its.fsu.edu/service-catalog/accounts-and-access/email-accounts/fsu-email.

Questions regarding FSU email accounts can be answered by contacting the ITS Service Desk at 850-644-4357 or https://its.fsu.edu/its-service-desk.

Student Communications and Records—Privacy and Access

Students have the right to access their student records that are on file in the Office of the University Registrar. Students requesting access to their file information, or a third party requesting information held in a student’s file, have the right to a response from the Office of the University Registrar within 30 days if the student provides written consent. Should the record include information about more than one student, only the information pertaining to the student making the request will be given.

IMPORTANT:

The disclosure or publication of student information is governed by the policies of Florida State University and the State of Education within the framework of state and federal laws, including the Family Educational Rights and Privacy Act of 1974 (FERPA). Student have the right to obtain a copy of Florida State University’s student record policy from the Office of the University Registrar, A3900 University Center, Florida State University, Tallahassee, FL 32306-2480. For comprehensive information regarding FERPA and all policies related to the release of student information, please reference the ‘Notification of Students’ Rights under FERPA’ and the ‘Release of Student Information’ sections in the “University Notices” chapter of this General Bulletin.

Please refer to the following headings “University Notices” section of this Bulletin for:

Notification of Students’ Rights under (FERPA),
Release of Student Information, and
Request to Prevent Publication of Directory Information.

Phone Monitoring

Students should be aware that phone calls placed to Florida State University’s interactive telephone network may be periodically monitored to ensure that the appropriate quality control is maintained.

Parental or Third-Party Access to Records

Students may give a designated parent(s)/guardian(s), or other third parties (i.e., sibling, spouse, etc.), authority to review their University financial status, grades, transcript, student profile. Granting access to a parent/guardian or third party to view information in this manner also authorizes University personnel to discuss those records with the designated individual(s). Students should be aware that any individuals granted such access may see the selected student’s academic records, including but not limited to preferred name, gender identity, personal pronouns, classes, grades, billings, etc.

Enrollment Verification

Student enrollment verification is granted only through the submission of an official request. Students who require enrollment verification should visit https://registrar.fsu.edu/records/certification for further instructions. Written requests may be submitted directly to:

Office of the University Registrar
Florida State University
A3900 University Center
282 Champions Way
P.O. Box 3062480
Tallahassee, FL 32306-2480.

Former students or outside agencies may request an enrollment verification or degree verification online from the National Student Clearinghouse at https://nscverifications.org/welcome-to-verification-services.

Community Service

The Center for Leadership & Service

The Center for Leadership & Service transforms lives through leadership education, community engagement, and self-exploration, helping students develop skills and knowledge to become more effective leaders and engage responsibly with communities. The center offers more than 20 programs that foster opportunities to create positive, sustainable change on campus, in our communities, and around the world. Leadership LOGIC, Women’s Leadership Institute, Florida State Alternative Breaks, EngageTLH service trips, and PeaceJam Southeast are just a few examples of the opportunities offered for any schedule, ranging from low commitment (one to a few hours) to high commitment (a term, year, or four years).

Students are welcome to schedule a meeting with a staff member to learn more about programs and opportunities by visiting our office or the “Get Involved” section of our website at https://thecenter.fsu.edu. The center also offers the ServScript Program, which allows Florida State University students to enhance their official academic transcript by documenting their service hours.

For more information, contact the Center for Leadership & Service, Division of Student Affairs, Dunlap Student Success Center, 100 S. Woodward Avenue, Tallahassee, FL 32306; (850) 644-3342; Fax: (850) 644-3362; Website: http://thecenter.fsu.edu; e-mail: thecenter@fsu.edu.

ServScript Program

The Center for Leadership & Service offers the ServScript Program to formally recognize students’ demonstrated commitment to community service. This commitment is documented through the description of students’ community service hours on their official FSU academic transcript. Transcripts are student records of scholarly achievement; as such, the ServScript program has created guidelines to clarify and recognize community service of consistent quality. To qualify for the ServScript Program, service hours cannot be court ordered or sanctioned, must be unpaid, and must benefit or contribute to the solution of a community need.

The ServScript Program is designed to encourage students to contribute their skills and resources to serve others. Through informed service, students gain compassion for others and the challenges they face. Recognizing these challenges, and the power of individual action to effect change, students may develop a commitment to practice social responsibility throughout their lives.

To participate in the ServScript Program, students must log their service hours through the myFSU portal. Detailed submission guidelines and additional information about the program are available online at https://thecenter.fsu.edu/servscript.

To participate in the ServScript Program, students must log into the myFSU portal and select “ServScript Application” under the Student Services section on the bottom right of the page. Here, students can enter service hours and information about their service experience. Service hours are only accepted for the current semester, and must be entered online by the deadline, which is the last day of the semester. Additional information about the program is available online at https://thecenter.fsu.edu/servscript.

Graduation

Students must complete an academic progress check with their College(s) upon earning 90 credit hours, or two terms prior to their planned graduation date. Students will receive holds on their account prompting to request a university academic progress check from the Office of the University Registrar and an academic progress check from their college(s). Graduate students should check with their department regarding degree requirements.

Application for graduation must be made by the published deadline; students can apply online through the myFSU portal. Students who graduate in Spring 2024 must apply for and be readmitted to register for Summer 2024 or any subsequent term. Likewise, students who graduate in Fall 2024 must apply for and be readmitted to register for Spring 2025 or any subsequent term.

Future dated health insurance holds are set to ensure insurance compliance. The system presumes students will be enrolling as a full-time student for future terms as these are often set before the graduation application period has commenced. Please note that if you are graduating, a health insurance hold for any future term will not hinder your graduation, the delivery of your diploma, or a request for transcripts.

Registration Guide Spring Staging

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